Office Refurbishment Checklist

An office refurbishment is an exciting time for your business. Your existing work environment is about to get a facelift, injecting some much-needed personality and functionality. You may have already decided to hire a professional office fit out company to refurbish your workplace, but have you really considered all the important and necessary factors?

We have a complete office refurbishment checklist to assist you in knowing exactly what you need before starting the exciting journey of an office fit out.

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Launching out into your office refurbishment can feel a bit like stepping off the ledge for your first bungee jump – exhilarating and daunting at the same time! Whether you’re aiming to boost productivity, enhance culture or simply give your tired workspace a much needed facelift, the journey from outdated to outstanding requires meticulous planning and a sprinkle of creativity.

In this comprehensive office refurbishment checklist and guide, we will help you set clear objectives and select the perfect design elements, making sure your office renovation isn’t just a change of scenery, but a strategic move towards a more inspiring and efficient workspace.

So, grab your hard hat and let’s drill down into the world of office refurbishment plans, where each detail counts and every decision shapes your company’s future and environment.

First Things First – What Are Your Office Refurbishment Goals?

The most important thing to consider first is the reason for your office renovation. Knowing the reasons why you want to refurbish will lead you to the essential elements that must be in your plan.


Why does your office need refurbishing? Is it tired and outmoded? Is it dark and inefficient for workflow? Are your staff not engaged and productive? Has your company grown? It might be that the office needs to meet health and safety requirements or other standards. Deciding why you want to renovate is the first step to make with your leaders and stakeholders to make sure everyone is on the same page. The ‘why’ question should also lead to the ‘what’ to renovate, and any issues with the old building and workflow that need to be addressed as part of the project.


Who will lead the project? Will someone be appointed project manager on behalf of the company leaders and stakeholders or will everyone need to have casting votes? It’s vital to have someone guiding the project who has decision-making power, knows the company well and has experience in leading demanding projects. A team of people from across the company is the best solution as you’ll have the right viewpoints and clear communication throughout is essential.


Choosing the timing of the refurbishment project is key. For example, if your business has a particularly busy time during the year, it wouldn’t make sense to undertake the upheaval of a renovation at that point. Will the company still need to operate? And if so, can the refurbishment be staged to take place around the operational needs of the business?

Many reasons for refurbishing the office will appear as these questions are examined and some of these may well include:

  • Expansion – the company has grown and needs more space to operate in.
  • Reorganisation – possibly the needs of the company have changed and the building isn’t meeting these anymore, hybrid working has led to fewer staff in the office or a change of business focus.
  • Upgraded or new facilities – are the spaces to receive clients old and tired looking? or are there no spaces for staff to enjoy their breaks in? Is the IT system not working properly and needs replacement?
  • Productivity – refurbishment is the perfect time to change workflow for greater efficiency and it also can boost morale which in turn impacts greater productivity from your staff who will enjoy their new working environment.
  • Health and safety – renovation is the time to ensure your workplace is safe for staff and customers alike.
  • Greener office – with increasing legislation about energy efficiency and environmentally friendly buildings, you can send a green message to your staff and clients and also ensure you meet all regulations, whilst putting you in a position to comply with future laws.
  • Meet future business goals – you may have plans for greater expansion to come, and an office renovation is the time to make sure you’re planning for some of these goals and dreams.

Next Steps to Your Office Refurbishment

Now you’ve figured out the reasons you want to refurbish and what the project needs to achieve, it’s time to put together a plan of action. There are key steps to now make in your office space planning, such as:

  • Set a budget – the office refurbishment checklist begins by determining how much you can allocate for the entire project from construction, materials, furnishings and a buffer for unexpected extras.
  • Assemble a team – select a team to be engaged in the project who are involved in all areas and aspects of the business so you have a well-rounded view of every element.
  • Create a timeline – aim to have a project timeline which outlines the start and end times for each phase of the redevelopment and make sure this takes into account the fit out team, delivery times and any potential delays.
  • Set out expectations in clear communication – every detail needs to be considered along with any requirements or restraints and continual and clear communication is vital.
  • Choose a contractor – research fit out firms with strong reputations and good credentials and testimonials. Contact several for quotations and plans and consider the contracts, project details, timelines, costs, warranties and payment schedules to help make an informed decision. Vanguard Contracts is vastly experienced at supporting office refurbishment projects and, as our many happy clients testify, is the company to trust to bring your renovation to life.

Design Considerations

When you’re looking to choose a contractor and are beginning the design phase there are several elements to cover in your refurbishment plan:

  • Look and feel – getting right the company branding as well as workspace ethos.
  • Storage – company and staff personal spaces, this is important to the running of operations.
  • Furniture – if it’s ergonomic, good quality, under warranty or modular for future adaptations.
  • Technology – power and data connectivity as well as telephone systems and more.
  • Acoustics – floor, ceiling and furniture options to create the right noise levels for productivity.
  • Staff morale – spaces for staff to relax during breaks build into team morale.
  • Workflow – break out spaces and meeting rooms depending on the company’s needs.
  • Environment – energy efficiency within the building, natural light sources and recycling stations as well as environmentally friendly products.

Your choices for these design considerations of your refurbishment plan will also feed into your budgetary constraints and timeframe, meaning decisions need to be made carefully. Getting professional advice from an office refurbishment company, such as Vanguard Contracts, is invaluable as we have handled myriads of similar projects, meaning you can benefit from our experience and expertise.

Your Office Refurbishment Plan With Vanguard

At Vanguard, we love it when a plan comes together. We have been providing office refurbishments for businesses across the UK for several decades, and pride ourselves in helping with bespoke, dynamic designs and installations for each one. With our expert and talented team of designers, contractors, technicians, engineers and project managers we can bring your vision to reality.

You may well be asking ‘How much will our office refurbishment cost?’, well, at Vanguard Contracts we’re happy to offer you a detailed plan along with a free, no obligation quote to help you discover exactly that. If you’ve read our refurbishment guide here and you’re ready to start working down your office refurbishment checklist, why not start by contacting us for a chat?

Get in touch by calling 01905 759 700 or email us at


Get in touch with us today using our contact form, by calling us on 01905 759 700, or by
emailing us at

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